Smartsheet vs Airtable
Estimate what moving from Smartsheet to Airtable costs over 12 to 36 months, including the one-time switch. Then remap your exported CSV headers.
Why teams look at this switch: Smartsheet Pro and Business members compared with Airtable Team seats
Cost calculator
Enter a number from 1 to 1,000. The result is hidden until the value is valid.
This number is outside the slider's range; the calculator uses the number you typed.
Optional. A negotiated, start-up or non-profit discount, taken off the published price every month.
Enter a number from 0 to 999,999,999. The result is hidden until the value is valid.
Enter a number from 0 to 999,999,999. The result is hidden until the value is valid.
Default rates are a starting point for a typical setup and may not match what Smartsheet or Airtable charges you. Replace them with your own quote.
Reference price ladder
Reference prices, checked 10 Nov 2026. List prices in USD; converted prices are explained in the assumptions. Prices exclude VAT and other taxes, change over time and differ by region and contract. Confirm on the vendor's page before you decide.
| Plan | Monthly billing | Annual billing, per month |
|---|---|---|
| Smartsheet Pro | $12 | $9 |
| Smartsheet Business | $24 | $19 |
Price per seat per month.
| Plan | Monthly billing | Annual billing, per month |
|---|---|---|
| Airtable Team | $24 | $20 |
Price per seat per month.
Assumptions
- Smartsheet (smartsheet.com/pricing, USD, read 10 Nov 2026): Pro $12 per member per month billed monthly, $9 billed yearly, for 1 to 10 members; Business $24 / $19 for 3 or more members. Choose the plan in the selector above: Smartsheet sells Pro only to new customers and only up to 10 members (above 10 the Pro price is flagged as an estimate), so if your team is on Business, choose Business; Smartsheet's free Contributors and Guests are not counted. When amounts are shown in EUR, Smartsheet's own EUR prices are used (Pro €11 / €8, Business €22 / €17), not a conversion.
- Airtable (airtable.com/pricing, USD, read 10 Nov 2026): Team $24 per seat per month billed monthly, $20 billed annually, with 50,000 records per base and 25,000 automation runs a month; Business $54 / $45. Count the people who need a paid Airtable seat. The Free plan (up to 5 editors, 1,000 records per base) is not modelled.
CSV header mapper
Rename exported Smartsheet column headers to suggested Airtable column names, for reporting or manual data preparation. Not an official Airtable import format. It runs in your browser. Headers are renamed and the values in kept columns stay unchanged; columns that look like passwords or other secrets are removed.
Renamed headers do not make a file import-ready. Check whether and how Airtable accepts such data before importing, and create any custom fields there first.
| Smartsheet column | Airtable column | Field type |
|---|---|---|
| Task Name | Name | Suggested |
| Assigned To | Assignee | Suggested |
| Start Date | Start date | Suggested |
| End Date | Due date | Suggested |
| Status | Status | Suggested |
When moving to Airtable makes sense
- The comparison above shows a saving at your own volume, after the switching cost.
- Your team can finish the CSV import and onboarding within the switching budget you entered.
- You have checked that Airtable's plan covers the integrations and compliance rules you need.
When staying on Smartsheet is the better call
- The one-time migration, re-integration or retraining cost is larger than 12 to 24 months of savings.
- You are inside a multi-year Smartsheet contract with early-termination fees.
- Your workflow relies on add-ons or features Airtable does not support yet.
How the result changes with volume
Twelve-month totals at half, the same and double the volume you entered above, with the other settings you chose (plan, billing, multiplier, switching and extra costs).
| Volume (Paid Members Who Edit) | Smartsheet | Airtable | 12-month difference |
|---|---|---|---|
| 50% volume (3) | $36/mo | $72/mo | -$732 |
| Your volume (5) | $60/mo | $120/mo | -$1,020 |
| 200% volume (10) | $120/mo | $240/mo | -$1,740 |
≈ = above the last published price tier, so the amount is extrapolated.
Questions
How is the total cost of Smartsheet and Airtable compared?
Each side's monthly cost is multiplied by the months in the horizon, and the one-time switching cost is added to Airtable. At the default volume (Paid Members Who Edit: 5), the model gives about $60 per month for Smartsheet and $120 per month for Airtable.
How do Smartsheet CSV headers map to Airtable?
The mapper renames Smartsheet columns (Task Name, Assigned To, Start Date, End Date, Status) to Airtable columns (Name, Assignee, Start date, Due date, Status) in your browser. Custom fields must exist in Airtable before you import.
When should a company stay on Smartsheet?
Stay if the one-time switching, integration or contract-exit cost is larger than the savings over the horizon you care about. The calculator shows that case as a negative result.