Otter.ai vs MeetGeek
Estimate what moving from Otter.ai to MeetGeek costs over 12 to 36 months, including the one-time switch. Then remap your exported CSV headers.
Why teams look at this switch: Otter Business per-user pricing compared with MeetGeek Business and its unlimited transcription
Cost calculator
Enter a number from 1 to 1,000. The result is hidden until the value is valid.
This number is outside the slider's range; the calculator uses the number you typed.
Optional. A negotiated, start-up or non-profit discount, taken off the published price every month.
Enter a number from 0 to 999,999,999. The result is hidden until the value is valid.
Enter a number from 0 to 999,999,999. The result is hidden until the value is valid.
Default rates are a starting point for a typical setup and may not match what Otter.ai or MeetGeek charges you. Replace them with your own quote.
Reference price ladder
Reference prices, checked 10 Nov 2026. List prices in USD; converted prices are explained in the assumptions. Prices exclude VAT and other taxes, change over time and differ by region and contract. Confirm on the vendor's page before you decide.
| Plan | Monthly billing | Annual billing, per month |
|---|---|---|
| Otter Business | $30 | $19.99 |
Price per seat per month.
| Plan | Monthly billing | Annual billing, per month |
|---|---|---|
| MeetGeek Business | $27 | $17 |
Price per seat per month.
Assumptions
- Otter.ai (otter.ai/pricing, USD, read 10 Nov 2026): Business $30 per user per month billed monthly, $19.99 billed annually, for up to 25 workspace members. Pro ($16.99 / $8.33) is limited to 5 members and 1,200 recording minutes, so the tool models Business for teams. The current 20%-off-for-3-months offer on monthly Business is not used. Enterprise is quoted. Above 25 members the Business price is flagged as an estimate.
- MeetGeek (meetgeek.ai/pricing, USD, read 10 Nov 2026): Business $27 per user per month billed monthly, $17 billed yearly, with unlimited transcription; Pro costs $15.99 / $9.99 with 20 hours of transcription a month ($0.50 per extra hour). The tool compares Otter Business with MeetGeek Business. MeetGeek's 30% discount for startups, non-profits and education is not used. MeetGeek Business records up to 3 hours per meeting, Otter Business up to 4.
CSV header mapper
Rename exported Otter.ai column headers to suggested MeetGeek column names, for reporting or manual data preparation. Not an official MeetGeek import format. It runs in your browser. Headers are renamed and the values in kept columns stay unchanged; columns that look like passwords or other secrets are removed.
Renamed headers do not make a file import-ready. Check whether and how MeetGeek accepts such data before importing, and create any custom fields there first.
| Otter.ai column | MeetGeek column | Field type |
|---|---|---|
| Title | Meeting name | Suggested |
| Date | Date | Suggested |
| Duration | Duration | Suggested |
| Speakers | Participants | Suggested |
| Summary | Summary | Suggested |
When moving to MeetGeek makes sense
- The comparison above shows a saving at your own volume, after the switching cost.
- Your team can finish the CSV import and onboarding within the switching budget you entered.
- You have checked that MeetGeek's plan covers the integrations and compliance rules you need.
When staying on Otter.ai is the better call
- The one-time migration, re-integration or retraining cost is larger than 12 to 24 months of savings.
- You are inside a multi-year Otter.ai contract with early-termination fees.
- Your workflow relies on add-ons or features MeetGeek does not support yet.
How the result changes with volume
Twelve-month totals at half, the same and double the volume you entered above, with the other settings you chose (plan, billing, multiplier, switching and extra costs).
| Volume (Team Members Who Record Meetings) | Otter.ai | MeetGeek | 12-month difference |
|---|---|---|---|
| 50% volume (3) | $90/mo | $81/mo | -$192 |
| Your volume (5) | $150/mo | $135/mo | -$120 |
| 200% volume (10) | $300/mo | $270/mo | +$60 |
≈ = above the last published price tier, so the amount is extrapolated.
Questions
How is the total cost of Otter.ai and MeetGeek compared?
Each side's monthly cost is multiplied by the months in the horizon, and the one-time switching cost is added to MeetGeek. At the default volume (Team Members Who Record Meetings: 5), the model gives about $150 per month for Otter.ai and $135 per month for MeetGeek.
How do Otter.ai CSV headers map to MeetGeek?
The mapper renames Otter.ai columns (Title, Date, Duration, Speakers, Summary) to MeetGeek columns (Meeting name, Date, Duration, Participants, Summary) in your browser. Custom fields must exist in MeetGeek before you import.
When should a company stay on Otter.ai?
Stay if the one-time switching, integration or contract-exit cost is larger than the savings over the horizon you care about. The calculator shows that case as a negative result.