Harvest vs Toggl
Estimate what moving from Harvest to Toggl costs over 12 to 36 months, including the one-time switch. Then remap your exported CSV headers.
Why teams look at this switch: Harvest per-seat plans compared with Toggl Starter per user, in USD or Toggl's own EUR prices
Cost calculator
Enter a number from 1 to 1,000. The result is hidden until the value is valid.
This number is outside the slider's range; the calculator uses the number you typed.
Optional. A negotiated, start-up or non-profit discount, taken off the published price every month.
Enter a number from 0 to 999,999,999. The result is hidden until the value is valid.
Enter a number from 0 to 999,999,999. The result is hidden until the value is valid.
Default rates are a starting point for a typical setup and may not match what Harvest or Toggl charges you. Replace them with your own quote.
Reference price ladder
Reference prices, checked 10 Nov 2026. List prices in USD; converted prices are explained in the assumptions. Prices exclude VAT and other taxes, change over time and differ by region and contract. Confirm on the vendor's page before you decide.
| Plan | Monthly billing | Annual billing, per month |
|---|---|---|
| Harvest Teams | $11 | $9 |
Price per seat per month.
| Plan | Monthly billing | Annual billing, per month |
|---|---|---|
| Toggl Starter | $12 | $9 |
Price per seat per month.
Assumptions
- Harvest (getharvest.com/pricing, USD, read 10 Nov 2026): Teams $11 per seat per month billed monthly, $9 billed annually ($108 per seat a year). Harvest calls these "starting from" prices and says additional invoices, projects, clients and tasks are billed by usage as a team grows; those usage charges are not listed on the pricing page and are not modelled, so Harvest may cost more than shown. Harvest Enterprise ($17.50 / $14) matches Toggl Premium ($24 / $16) rather than Starter, so it is not offered here. The Free plan (1 seat, 2 projects) is not modelled.
- Toggl (toggl.com/pricing, USD, read 10 Nov 2026): Starter $12 per user per month billed monthly, $9 billed annually; Premium $24 / $16 adds timesheet approvals and profitability reports. When amounts are shown in EUR, Toggl's own EUR prices are used (Starter €12 / €9 as shown in Greece), not a conversion; Harvest charges USD, so its side is converted. Toggl's Free plan covers up to 3 users and is not used here, so a team of 3 or fewer may pay nothing for basic tracking. Harvest Teams includes invoicing and expense tracking; Toggl's pricing page lists neither, so budget for a separate invoicing tool if you use them.
CSV header mapper
Rename exported Harvest column headers to suggested Toggl column names, for reporting or manual data preparation. Not an official Toggl import format. It runs in your browser. Headers are renamed and the values in kept columns stay unchanged; columns that look like passwords or other secrets are removed.
Renamed headers do not make a file import-ready. Check whether and how Toggl accepts such data before importing, and create any custom fields there first.
| Harvest column | Toggl column | Field type |
|---|---|---|
| Date | Start date | Suggested |
| Client | Client | Suggested |
| Project | Project | Suggested |
| Notes | Description | Suggested |
| Hours | Duration | Suggested |
When moving to Toggl makes sense
- The comparison above shows a saving at your own volume, after the switching cost.
- Your team can finish the CSV import and onboarding within the switching budget you entered.
- You have checked that Toggl's plan covers the integrations and compliance rules you need.
When staying on Harvest is the better call
- The one-time migration, re-integration or retraining cost is larger than 12 to 24 months of savings.
- You are inside a multi-year Harvest contract with early-termination fees.
- Your workflow relies on add-ons or features Toggl does not support yet.
How the result changes with volume
Twelve-month totals at half, the same and double the volume you entered above, with the other settings you chose (plan, billing, multiplier, switching and extra costs).
| Volume (Team Members Who Track Time) | Harvest | Toggl | 12-month difference |
|---|---|---|---|
| 50% volume (3) | $33/mo | $36/mo | -$336 |
| Your volume (5) | $55/mo | $60/mo | -$360 |
| 200% volume (10) | $110/mo | $120/mo | -$420 |
≈ = above the last published price tier, so the amount is extrapolated.
Questions
How is the total cost of Harvest and Toggl compared?
Each side's monthly cost is multiplied by the months in the horizon, and the one-time switching cost is added to Toggl. At the default volume (Team Members Who Track Time: 5), the model gives about $55 per month for Harvest and $60 per month for Toggl.
How do Harvest CSV headers map to Toggl?
The mapper renames Harvest columns (Date, Client, Project, Notes, Hours) to Toggl columns (Start date, Client, Project, Description, Duration) in your browser. Custom fields must exist in Toggl before you import.
When should a company stay on Harvest?
Stay if the one-time switching, integration or contract-exit cost is larger than the savings over the horizon you care about. The calculator shows that case as a negative result.