Zapier Pro/Team vs n8n Cloud
Estimate what moving from Zapier Pro/Team to n8n Cloud costs over 12 to 36 months, including the one-time switch. Then remap your exported CSV headers.
Why teams look at this switch: Per-step task billing vs per-workflow execution pricing (workflows move as JSON; run logs map via CSV)
Cost calculator
Reference price ladder
Reference prices, checked 24 Oct 2026. List prices in USD; converted prices are explained in the assumptions. Prices change and differ by region, tax and contract. Confirm on the vendor's page before you decide.
| Plan | Up to | Monthly billing | Annual billing, per month |
|---|---|---|---|
| Professional 750 | 750 | $30 | $20 |
| Professional 1.5k | 1,500 | $59 | $39 |
| Professional 2k | 2,000 | $74 | $49 |
| Professional 5k | 5,000 | $134 | $89 |
| Professional 10k | 10,000 | $194 | $129 |
| Professional 20k | 20,000 | $284 | $189 |
| Professional 50k | 50,000 | $434 | $289 |
| Professional 100k | 100,000 | $734 | $489 |
| Plan | Up to | Monthly billing | Annual billing, per month |
|---|---|---|---|
| Starter 2.5k executions | 2,500 | $27 | $22 |
| Pro 10k executions | 10,000 | $67 | $56 |
Assumptions
- Each workflow run has 5 action steps = 5 Zapier tasks.
- n8n Cloud bills per full workflow execution regardless of step count.
- Above 10k executions n8n pricing is quote-based; the tool extrapolates and flags it.
- n8n publishes prices in EUR (Starter €24 monthly / €20 annual, Pro €60 / €50); they are converted to USD at the ECB reference rate of 23 Oct 2026 (1 EUR = 1.1193 USD).
CSV header mapper
Rename exported Zapier Pro/Team column headers to suggested n8n Cloud column names, for reporting or manual data preparation. Not an official n8n Cloud import format. It runs in your browser; only headers change.
Renamed headers do not make a file import-ready. Compare the result with n8n Cloud's import template and create any custom fields there first.
| Zapier Pro/Team column | n8n Cloud column | Field type |
|---|---|---|
| Run_ID | execution_id | Suggested |
| Zap_Title | workflow_name | Suggested |
| Executed_At_UTC | started_at | Suggested |
| Steps_Executed | nodes_run | Suggested |
| Run_Status | status | Suggested |
When moving to n8n Cloud makes sense
- Your main cost driver is Per-step task billing vs per-workflow execution pricing (workflows move as JSON; run logs map via CSV), and your volume is past the break-even point above.
- Your team can finish the CSV import and onboarding within the switching budget you entered.
- You have checked that n8n Cloud's plan covers the integrations and compliance rules you need.
When staying on Zapier Pro/Team is the better call
- The one-time migration, re-integration or retraining cost is larger than 12 to 24 months of savings.
- You are inside a multi-year Zapier Pro/Team contract with early-termination fees.
- Your workflow relies on add-ons or features n8n Cloud does not support yet.
How the result changes with volume
Twelve-month totals at half, default and double volume, using the default pricing model and a $150 switching cost.
| Volume (Multi-Step Executions / Mo) | Zapier Pro/Team | n8n Cloud | 12-month difference |
|---|---|---|---|
| 50% volume (5,000) | $434/mo | $67/mo | +$4,254 |
| Default volume (10,000) | $434/mo | $67/mo | +$4,254 |
| 200% volume (20,000) | $734/mo | ≈$134/mo | +$7,050 |
Questions
How is the total cost of Zapier Pro/Team and n8n Cloud compared?
Each side's monthly cost is multiplied by the months in the horizon, and the one-time switching cost is added to n8n Cloud. At the default volume (Multi-Step Executions / Mo: 10,000), the model gives about $434 per month for Zapier Pro/Team and $67 per month for n8n Cloud.
How do Zapier Pro/Team CSV headers map to n8n Cloud?
The mapper renames Zapier Pro/Team columns (Run_ID, Zap_Title, Executed_At_UTC, Steps_Executed, Run_Status) to n8n Cloud columns (execution_id, workflow_name, started_at, nodes_run, status) in your browser. Custom fields must exist in n8n Cloud before you import.
When should a company stay on Zapier Pro/Team?
Stay if the one-time switching, integration or contract-exit cost is larger than the savings over the horizon you care about. The calculator shows that case as a negative result.