Paychex / Payroll via Accountant vs Gusto Payroll & Benefits
Estimate what moving from Paychex / Payroll via Accountant to Gusto Payroll & Benefits costs over 12 to 36 months, including the one-time switch. Then remap your exported CSV headers.
Why teams look at this switch: Payroll processing and filing fees compared with Gusto plans
Cost calculator
Enter a number from 1 to 2,000. The result is hidden until the value is valid.
This number is outside the slider's range; the calculator uses the number you typed.
Enter 0 or a positive number. The result is hidden until the value is valid.
Enter 0 or a positive number. The result is hidden until the value is valid.
Default rates are Tiersova placeholders for a typical setup, not published Paychex / Payroll via Accountant or Gusto Payroll & Benefits prices. Replace them with your own quote.
CSV header mapper
Rename exported Paychex / Payroll via Accountant column headers to suggested Gusto Payroll & Benefits column names, for reporting or manual data preparation. Not an official Gusto Payroll & Benefits import format. It runs in your browser. Headers are renamed and the values in kept columns stay unchanged; columns that look like passwords or other secrets are removed.
Renamed headers do not make a file import-ready. Check whether and how Gusto Payroll & Benefits accepts such data before importing, and create any custom fields there first.
| Paychex / Payroll via Accountant column | Gusto Payroll & Benefits column | Field type |
|---|---|---|
| First_Name | first_name | Suggested |
| Last_Name | last_name | Suggested |
| SSN_TaxID | tax_id | Suggested |
| Hourly_Or_Salary | compensation_type | Suggested |
| Pay_Rate | rate | Suggested |
| Bank_Routing | routing_number | Suggested |
When moving to Gusto Payroll & Benefits makes sense
- The comparison above shows a saving at your own volume, after the switching cost.
- Your team can finish the CSV import and onboarding within the switching budget you entered.
- You have checked that Gusto Payroll & Benefits's plan covers the integrations and compliance rules you need.
When staying on Paychex / Payroll via Accountant is the better call
- The one-time migration, re-integration or retraining cost is larger than 12 to 24 months of savings.
- You are inside a multi-year Paychex / Payroll via Accountant contract with early-termination fees.
- Your workflow relies on add-ons or features Gusto Payroll & Benefits does not support yet.
How the result changes with volume
Twelve-month totals at half, the same and double the volume you entered above, with the other settings you chose (plan, billing, multiplier, switching and extra costs).
| Volume (Team Employees) | Paychex / Payroll via Accountant | Gusto Payroll & Benefits | 12-month difference |
|---|---|---|---|
| 50% volume (8) | $197/mo | $88/mo | +$658 |
| Your volume (16) | $309/mo | $136/mo | +$1,426 |
| 200% volume (32) | $533/mo | $232/mo | +$2,962 |
≈ = above the last published price tier, so the amount is extrapolated.
Questions
How is the total cost of Paychex / Payroll via Accountant and Gusto Payroll & Benefits compared?
Each side's monthly cost is multiplied by the months in the horizon, and the one-time switching cost is added to Gusto Payroll & Benefits. At the default volume (Team Employees: 16), the model gives about $309 per month for Paychex / Payroll via Accountant and $136 per month for Gusto Payroll & Benefits.
How do Paychex / Payroll via Accountant CSV headers map to Gusto Payroll & Benefits?
The mapper renames Paychex / Payroll via Accountant columns (First_Name, Last_Name, SSN_TaxID, Hourly_Or_Salary, Pay_Rate, Bank_Routing) to Gusto Payroll & Benefits columns (first_name, last_name, tax_id, compensation_type, rate, routing_number) in your browser. Custom fields must exist in Gusto Payroll & Benefits before you import.
When should a company stay on Paychex / Payroll via Accountant?
Stay if the one-time switching, integration or contract-exit cost is larger than the savings over the horizon you care about. The calculator shows that case as a negative result.